Washington College Athletics - Booster Guidelines

Booster Guidelines

Washington College is committed to operating its intercollegiate athletics programs with the highest degree of integrity. It is the responsibility of The Department of Athletics to conduct our recruiting efforts in compliance with all the rules and regulations established by the Centennial Conference and the National Collegiate Athletic Association (NCAA). Washington College is required to ensure that all representatives of our “athletic interest” which includes alumni and friends of Washington College comply with Centennial Conference and NCAA rules as well.

The following information is intended to give alumni and friends of Washington College Athletics a basic understanding of the NCAA and Centennial Conference rules pertaining to them. You can avoid potential problems and conflicts by becoming familiar with the information herein and by coordinating your efforts with our coaching staff. To view complete NCAA bylaws pertaining to recruiting, visit the NCAA reference site and download a copy of the current NCAA Division III Manual.

Representative of Athletics Interest (Booster): You are a representative of Washington College’s athletics interests, or a booster, under ANY of the following conditions:

• You are a member of any organization that promotes Washington College athletics (e.g., Sho’Men Club).

• You have made financial contributions to Washington College athletics.

• You have assisted or have been asked to assist in the recruitment of prospective student-athletes.

• You have provided benefits (e.g., summer jobs or occasional meals) to enrolled student-athletes or their families.

• You have promoted Washington College athletics in any way.

 

If you become aware of a young man or woman with athletic talent who might be interested in attending Washington College, please contact the appropriate member of our coaching staff to share your observations. In order to help our coaches establish contact with a prospect please provide as much of the following information as possible:

• Name of Prospect                             • Year of Graduation                          • Cell Number

• High School                                         • Email Address                                    • Home Address

 

In the event you establish contact with a prospect or a prospect’s family member, please refer them to our Department of Athletics website and ask that they complete the online Recruit Profile for the appropriate team. This will provide our coaches with the information necessary to move forward in the recruiting process with that individual.

 Frequently Asked Questions

Q: Once an individual has been identified as a Washington College booster, how long does he or she retain that status? A: Forever, even if the person discontinues supporting the athletic programs.

Q: Can Washington College boosters entertain relatives and friends of a prospective student-athlete at any site off-campus? A: No.

Q: Can boosters contact prospects to encourage them to attend Washington College? A: Yes. Unlike Divisions I and II, representatives of athletics interests in Division 3 may make in person on or off campus recruiting contacts with a prospect so long as any off campus contact occurs AFTER the completion of the prospect’s sophomore year in high school. Please be sure to coordinate any contact of this nature with the Washington College coaching staff.

Q: Is it permissible for a booster to transport, pay or arrange for the payments of transportation costs incurred by a prospective student-athlete to visit the campus? A: Yes, but only during an official visit which must be coordinated by the Washington College coaching staff.

Q: Is it permissible for a booster to transport, pay or arrange for the payments of transportation costs incurred by relatives or friends of a prospective student-athlete to visit the campus or elsewhere? A: No.

Q: Is it permissible for a booster to provide cash or the use of an automobile to the prospect or student host on his or her official visit to campus? A: No.

Q: Is it permissible for a booster to pay in whole, or in part, registration fees associated with summer sports camps? A: No.

Q: Is it permissible for a Washington College booster to contact student-athletes enrolled at other four-year institutions for the purpose of exploring the possibility of them transferring to Washington College? A: No. If a student-athlete at another institution contacts you about the possibility of transferring to Washington College, refer him/her to the appropriate coach.

Terms Defined

Contact: A face-to-face encounter between a prospect and/or the prospect's parent or legal guardian and an institutional staff member or athletics representative during which any dialogue occurs in excess of an exchange of greeting. Any such face-to-face encounter that is prearranged or that takes place on the grounds of the prospect's educational institution or the site of an organized competition or practice involving the prospect or the prospect's high school, preparatory school, two-year college or all-state team shall be considered a contact, regardless of the conversation that occurs. Permissible for boosters in Division III only.

Evaluation: Any off-campus activity designed to assess the academic qualification or athletic ability of a prospect, including any visit to the prospect's educational institution (during which no contact can occur), or the observation of any practice or competition at which the prospect participates.

Prospective Student-Athlete (prospect): A student who has started classes in the ninth grade.

Recruiting: Any solicitation of a prospect or prospect's relatives (or legal guardians) by an institutional staff member or by a representative of the institution's athletics interests for the purpose of securing the prospect's enrollment and ultimate participation in the institution's intercollegiate athletics program.

NCAA reference site - http://www.ncaapublications.com/s-13-Manuals.aspx

Coaching staff directory - http://washingtoncollegesports.com/insideAthletics/directory/index

Department website - http://washingtoncollegesports.com/landing/index